Outlook: Moving incoming mails to folders automatically

By Ross Jackson posted Dec 06, 2013 10:13 AM

Do you receive thousands and thousands of emails everyday?  Well, maybe I am exaggerating but it feels like that.  In outlook, you can set rules to route those incoming emails to folders that you would like.

Add a folder to your outlook and call it 'Test'

 I am using MS Outlook 2013 but it will be the same as soon as you locate where 'Manage Rules & Alerts' are.  In Outlook 2013, you click 'File' and it will be at the bottom that will look like this:

Rules and Alerts window will show up as soon as you click 'Manage Rules & Alerts'

From here, you can select 'New Rule'
Rules Wizard window will show up.  

As you can see, you can:
  • Move messages from someone to folder
  • Move messages with specific words in the subject to a folder
  • etc.
For the sake of this example, we will just do Move messages with a specific words in the subject to a folder.  The selection is pretty much self explanatory.

Step 1: Select 'Move messages with specific words in the subject to a folder'
Step 2: Edit rule description.

Click 'specific words' and a window will show up

Type 'Test' (you can change it to your own). Click 'Add' and then 'OK'.  You will be back to the previous window but notice how 'specified words' became 'Test'

Now, click 'specified' folder to select what folder it will be redirected.  Earlier, we created a folder called Test.  Locate that folder and click 'OK'

You can click 'Finish' after OR you can click Next to filter it more.  If you keep clicking Next, you will come to an option where it will ask you 'Run this rule now on messages already in "Inbox"'  You can select this to move all that has similar subject to the folder you created.

Click Finish and send yourself an email to yourself with a word 'Test' in the subject line and you will notice that it went straight to that folder you created.  Now, your inbox is clear and organized :)

This is my first blog and I hope it helped you.  Please let me know how I did.

#Example #Subscriber #How To



Dec 06, 2013 10:48 AM

Thanks for sharing!

Dec 06, 2013 10:45 AM


Dec 06, 2013 10:26 AM

Great blog! Thanks for making that contribution.