Call For Submissions

All proposals are due Friday, October 31, 2025, at 11:59 PM MT

A HUG profile is required to submit a proposal, be selected as a presenter, and register for the event. Please take the time now to create a profile. Presenter profiles will be displayed in the event agenda on the Super Forum Event App.

If you are an Exhibitor or Sponsor of Super Forum submitting a proposal, view the Corporate Session Submissions section for options for presenting.

Steps to Submit a Proposal

Key Dates

All primary presenters and co-presenters must be an member of HUG or an Exhibitor at the Super Forum Conference. Further instructions on presentation requirements will be provided in the notification email and in additional correspondence.

Presenter Benefits

Primary presenters are eligible for one (1) discount only. Primary presenters selected for multiple sessions are eligible for one discount rate which provides the greatest benefit. No other expenses are reimbursed by the Super Forum conference. The registration discount is non-transferable. NOTE: Members presenting on a sponsored vendor session are not eligible for a discounted registration.

Conference Tracks

Super Forum features a focus area structure for sessions that are designed to ignite engagement and provide a more streamlined experience for attendees. We are offering targeted sessions, networking opportunities, and resources specific to each area. This allows attendees to navigate the conference more easily and tailor their experience to their individual needs and interests.

Corporate Session Submissions

Companies have two different ways that they can present:

1. Co-Present a Session with a customer

   A customer that is a HUG member may submit a session proposal for consideration that includes your company as a co-presenter. No costs are associated with this type of presentation; however, your customer must be the primary presenter, and they are responsible for submitting the proposal. If the session is accepted, your customer's primary presenter will be informed, and the primary presenter who is a HUG member will receive a discounted registration (Exhibitor co-presenters must be a sponsor or exhibitor at Super Forum plus register for the conference).

2. Be a Sponsor at Super Forum 2026

   Sponsors should refer to the Sponsor Prospectus for details.

Sponsor Sessions are due February 11, 2026. NO EXCEPTIONS.

Exhibitor Presenters must be registered for the event in order to present on-site. Exhibitor Presenters DO NOT receive complimentary registrations unless they've purchased an "add-on" session, which includes a full conference registration.

Presenter FAQs

Presenter Terms & Policies

Presenter Policies

• Member Sessions 

  All primary presenters and co-presenters must be a member of HUG or an exhibitor at the Super Forum 2026 Conference. Super Forum 2026 Conference Exhibitors may be a co-presenter; however, the majority of content should be presented by the member.

• Exhibitor Sessions 

  All exhibitors should refer to the Exhibitor FAQ for submission rules and instructions. Only registered exhibitors will be allowed to present and co-present at the Super Forum 2026 Conference, no exceptions will be made. If you are not sure about the status of one of your co-presenters, please contact support for clarification. Member primary and co-presenters are not eligible for complimentary passes for paid exhibitor sessions.

Presenter Registration Policies

• Member primary presenters are eligible for one (1) complimentary or discounted pass to the Super Forum 2026 Conference. Learning Lab and educational session primary presenters are eligible for a full complimentary pass. Complimentary and discounted passes are only valid with a confirmed room reservation in the designated Super Forum room block.
• Co-presenters are not eligible for a complimentary pass.
• The registration waiver is non-transferable.
• Once your session has been approved, you will not be able to change or transfer the presenter name. Swapping the primary and co-presenter is prohibited.
• As a primary presenter, you must ‘accept’ your session for the conference by December 1, 2025, or you risk having your session(s) removed from the schedule. Contact conference support if you have any issues accepting your session(s).
• Primary presenters must register for the conference by January 16, 2026, or risk having your session(s) removed from the schedule. Sessions cancelled due to failure to register are forfeited outright.
• Primary presenters of exhibitor sessions are not eligible for the member presenter complimentary or discounted passes to Super Forum 2026 Conference. Exhibitor registrations are dependent on their sponsorship package. Please contact superforum@higherlogic.com for details.
• No other expenses are reimbursed by the Super Forum 2026 Conference.

Liability Waiver

I understand that travel and gathering involves risk of illness. I (and on behalf of my guest(s)) waive and release HUG and its sponsors and exhibitors, and their volunteers and agents, from and against claims, liabilities and expenses arising from injury, illness or death from contraction or spread of communicable diseases due to travel to or attendance at an event sponsored by HUG.

I will take necessary precautions and abide all safety protocols implemented on-site for the event and agree to not attend any HUG event if I feel ill or had recent exposure. HUG reserves the right to modify health screening protocols at their discretion. This is a very fluid time, and we will continue to evaluate what is needed to ensure your safety.

This waiver and release are binding on me and my heirs and successors.